BENEFIT AUCTION GUIDELINES
The HCIEF Board of Directors has implemented some changes in the Benefit Auction, as outlined below, with the goal of making it run more smoothly, efficiently, and enjoyably.
Auction items will be received in the ballroom from 7:00 am to 10:00 pm on Thursday, and from 7:00 am to 9:00 am on Friday. All auction items must be in place by 9:00 am on Friday. No items will be accepted after that time.
The starting bid for each lot will be $20.00. If the lot does not receive a $20.00 minimum bid, the lot will be passed. For items with reserves, the minimum reserve amount is $25.00.
The Haviland Collectors International Educational Foundation Benefit Auction is the major fundraiser for HCIEF, so we need the participation of every member to make it a great success. We are asking that the Haviland to be auctioned be high quality pieces that are free of chips, cracks, or other damage. A committee will review the pieces prior to the auction. If you wish to bring pieces that do not meet the standards for the auction, you are welcome to place them on the Free Haviland table.
Beginning this year, donors may elect to specify the particular fund to which HCIEF's percentage of the proceeds of their auction lots will be designated. Prior to this change, a donor could only specify and donate to a particular fund if the contribution was the entire 100% of the proceeds. These funds include archives, scholarship grants, and memorial funds. Any non-designated proceeds will be donated to the HCIEF general fund. These changes in policy are reflected on the new auction information cards that donors complete for each lot. A list of the funds to which auction proceeds maybe designated will be provided at the conference.
For any item selling under $250.00, twenty percent of the selling price will be considered to be a donation to HCIEF. For those items selling from $250.00 to $499.99, fifteen percent of the selling price will be considered to be a donation. If an item sells for $500.00 or more, ten percent of the selling price will be considered to be a donation. Donations of items with 100% of the proceeds designated as contributions to HCIEF are, of course, most welcome and appreciated.
If you cannot attend the conference but wish to place items in the Benefit Auction, those items must have no reserves, unless prior written arrangements are made with an attendee who will be responsible for the items if they do not sell. Any items sent without this written designation and verification by the specified attendee will be considered donations to HCIEF. Any items sent for sale and determined by the committee to fall short of the minimum standard will be placed on the Free Haviland table unless an attendee has consented to be responsible for the return of those items.
Checks for the proceeds of items consigned to the auction will be mailed to the sellers shortly after the end of the conference.
If you have any questions, please contact Carolyn Quinlan (firstname.lastname@example.org, (217) 522-4564) or Richard Teagarden (email@example.com, (913) 757-2137).